For large companies, an HRIS system can cost a whopping $11,200 per user over a five-year period. Broken down, that’s roughly $187 per user per month.
(Source: Software Path)
An HRIS might appear to be a costly business application, but if implemented correctly, it is a valuable cost-cutting solution. How so? An HRIS can streamline numerous HR functions, including recruitment, learning and development, performance management, onboarding, payroll, employee benefits, compliance, and much more. Successful HRIS implementation and automation mean your HR department can free up time to focus on other initiatives and save on costs.
But the success of HRIS implementation depends on two key factors: HRIS training and user engagement. Without them, a misused or unused HRIS will negatively impact HR department functions and ROI. Luckily, there are a handful of methods to tackle them! Let’s dive in.
1. Try different HRIS software training methods
Training Workshop
A training workshop (in-person or online), as part of blended or hybrid learning, can be a useful way to share information across your entire organization. This traditional method can be a good first step to introduce a new HRIS (or any software), its processes, and functionalities. It’s also a chance to highlight the value the HRIS can bring and allow time for group questions about the tool.
Self-Training
Implementing Workday, Sage, Oracle HCM, or SuccessFactors? Self-training can boost autonomy, accountability, and confidence. With a digital adoption platform (DAP), HR and L&D professionals can transform existing materials (videos, PDFs, slides) into interactive microlearning guides. These guides walk users through processes step-by-step in real time.
Self-training lets users learn at their own pace and schedule, reducing the need for time-consuming and costly HR-led programs.
Other forms of self-training, including static materials or vendor assets, can be risky. Without analytics, HR teams can’t track training effectiveness or participation.
Learning by Doing
Arguably the most effective methodology is learning by doing. Unlike passive learning, it promotes hands-on, on-the-job experiences. Digitally, this means interactive practice via case studies, real tasks, or product demos.
🍋 Lemon Learning tip: With a DAP, you can train users directly inside the HRIS using learning by doing.
For example:
- Absence: guide users through requesting absences, choosing paid/unpaid leave, or telework
- 360 Evaluation: support users through quarterly or annual reviews
- Payroll: show users where to access and download payslips
Thanks to repetition and engagement, users can complete HRIS tasks independently—without manager help or formal training.
LMS
A learning management system (LMS) empowers L&D and HR to create, store, and track digital training materials. It centralizes training content in one digital space for easy access.
While useful, LMS implementation can be time-consuming and expensive. Many require IT or coding expertise, meaning configuration and customization may demand backend development.
2. Organize effective HRIS training
Various HRIS challenges can affect engagement. One key to overcoming them is effective training. When done right, quick onboarding for new hires can instantly improve adoption.
Follow these 3 steps:
Define your HRIS training objectives
Design your HRIS training based on your goals
- Create tailored workflows for managers and end-users
- Build modular, step-by-step paths for reference
Measure your HRIS training ROI
- Use analytics to adjust training based on user performance
- Gather feedback via surveys, forms, and conversations
3. Implement HRIS training with a DAP
A digital adoption platform boosts engagement throughout the HRIS journey. It supports learning by doing—allowing users to complete tasks inside the HRIS without switching platforms. This design drives faster engagement and cleaner data from day one.
Immediate and accessible onboarding
- Welcome new users with in-app messages
- Onboard HRIS users anywhere, anytime, autonomously
- Provide on-demand training, available 24/7
In-app training
- Centralized, interactive, step-by-step training for any HRIS task
- Contextual content ensures users see the right info at the right time
- Complete autonomy for users training inside the HRIS
