IT transformation: a complex but essential process

transformation IT

With digitalization, it is becoming urgent for companies to change their working methods, especially if they want to be more efficient. To optimize your IT infrastructure and modern workplace, you need to move towards a culture of digital transformation. Many companies have understood this and have made it a model for their development. What do you need to know about IT transformation and its importance for your business?

Understand the challenges of IT transformation

IT transformation is a reorganization of the work process that involves many strategic issues. It has many benefits, but it is not without risks.

Definition of IT transformation

Unlike digital transformation focused on employees, customers and software, IT transformation is a specific method. It consists of overhauling the computer system of his company. These transformation initiatives include implementing network architecture, hardware, software and how data is collected, stored and accessed.

The IT transformation has a well-defined and clear goal aimed at the harmonization as well as the dynamization of the work. Several advantages are associated with this corporate transformation culture.

The benefits of IT transformation for businesses

IT transformation allows companies to increase customer satisfaction through personalized service. It also facilitates data collection and analysis, as well as collaboration between staff and business teams. These elements significantly improve communication, promote innovation and the development of your business. In addition, IT transformation reduces manual data processing errors.

Risks and challenges to consider

In addition to restructuring existing processes, the adoption of new technologies is not without some drawbacks. In the case of the operationalization of an IT transformation, companies are confronted with new risks such as cybercrime and computer espionage. This is why you must entrust it to an internal referent in order to resolve any malfunctions.

The key stages of IT transformation

The IT transformation of a company is carried out in numerous essential stages.

Assessment of existing infrastructure

Assessing your company’s existing IT architecture is an essential step in its digital transition. Here, make a general inventory of your company’s digital and IT systems. This is useful for identifying what is already operational and what is not. In addition, this assessment is essential to determine the IT transformation strategy to put in place for your company.

Identify the strengths and weaknesses of the current infrastructure

Identifying the strengths and weaknesses of the current infrastructure helps you assess how digitally mature your company is. To do this, you must identify the uses of employees in order to measure effectiveness. In practice, you should ask yourself a number of questions:

  • What tools are used and in what contexts?
  • Are the tools used correctly?
  • Are these tools delivering the expected results?
  • Should we make a change?

By determining strengths and weaknesses, you will know if your business has fallen seriously behind.

Improve your technological capabilities and gaps

As part of an IT transformation project, you need to improve your company’s technological gaps to boost your business. In this dynamic, you can get support to connect your most recent software to existing ones for adaptation and integration.

Definition of the vision and objectives of the IT transformation

Having a roadmap is essential for achieving your goals. In general, this should align with your company’s business goals.

Establish a clear vision of the desired digital infrastructure

Firstly, you need to have a clear vision for the tools you need. To do this, clearly define your mission regarding digital architecture. This makes it possible to know the budget to be allocated to this component.

Set SMART goals

IT transformation is a change that you must translate into SMART objectives (specific, measurable, achievable, realistic and time-bound). The objectives for this transformation strategy must however be set according to the degree of digital maturity of your company. Roll out an action plan that will help you achieve your set goals before formulating more ambitious ones.

Development of an IT transformation plan

The development of an IT transformation plan is a step to work towards achieving your objectives.

Identify priority projects

You cannot complete all the digital infrastructure projects in your annual program. Indeed, the resources you have may not be enough. You must therefore focus your objectives on projects that can help you improve your performance in a reasonable time.

Set a realistic schedule

To evolve without changing your objective, you must develop a roadmap in which your project will be summarized. In practice, you need to make sure your timeline is realistic.

Allocate the necessary resources

Your budget for executing your IT transformation project should be defined for future initiatives. To do this, take into account factors such as employee training costs, infrastructure investments, etc. You also need to consider purchasing software licenses and maintenance costs.

Implementing Changes

In practice, the changes to be made during an IT transformation process can be summarized in several essential points.

Deploy new technologies and tools

With the diversity of technologies and tools on the market, you must make a choice that follows your roadmap. Take the time to assess the digital capabilities needed to achieve the objectives set. Here it will be about understanding how technology can be used to achieve the desired results. Likewise, you should identify the areas in which you will make IT investments, taking into account existing and emerging technologies.

Train teams in the new skills required

If you want to initiate an IT transformation, you must review your internal organization . This involves, for example, the training of personnel around digital infrastructures. For this, you can seek external support to better lead the transformation. Similarly, you should plan a training program for staff to take advantage of new digital technologies.

Progress monitoring and evaluation

Monitoring and evaluating your IT transformation strategy is important to determine how well it is performing.

Establish key performance indicators

If you are launching your IT transformation project, you will need to observe the results. To do this, define key performance indicators (KPIs) in order to cross, analyze, interpret project data and improve it.

Perform regular evaluations of the effectiveness of changes

After finding the right IT transformation formula for your company, regularly challenge your processes and the way you work. This is essential to create new opportunities.

Make necessary adjustments along the way

The stage of evaluating the changes implemented begins with readjusting your strategies . Indeed, depending on what works and what does not work, this approach helps you adjust the transformation project accordingly.

Best practices for a successful IT transformation

To benefit from the results of your transformation strategy, you must align yourself with best practices in this area. These include in particular:

  • involve stakeholders from the start,
  • foster a culture of change and innovation,
  • adopt an agile and iterative approach.

A successful IT transformation must therefore follow a certain number of steps. In practice, you must define a rigorous roadmap taking into account your budget and develop a flexible work environment. Do not hesitate to use the services of external referents to support you in the operationalization of your IT transformation strategy.

Sarah C

Sarah oversees all things inbound marketing, exploring the many business uses and topics surrounding digital adoption. Her previous experiences include B2C and product marketing in the social listening space, uncovering emerging industry trends.