When implementing a HRIS project in your company, user training should be a fundamental step in the change management process. User training equips your employees with the necessary knowledge and skills to effectively use the HRIS software once it is deployed. Traditional HRIS software often requires a significant amount of time to master, which can delay it’s time to value and expected benefits. In this article, Lemon Learning sheds light on the various challenges associated with HRIS training, offering valuable insights to kick-start your project successfully.
🔧 The challenges of HRIS training
The goal of HRIS software is to reduce the workload of HR departments by automating and streamlining HR processes. After implementing the HRIS software, companies need to efficiently train each employee to become operational and self-reliant.
1. The complexity of HRIS software
HRIS software is generally made up of several modular digital solutions with multiple functionalities. They include the management of payroll, administrative documents, recruitment, individual performance, contracts, absences, and health insurance. The interfaces and tools to be mastered for each module concern various tasks:
- Creation, co-editing and sharing of documents
- Workflow automation
- Backup of work files
- Calendar sharing
- Management of access rights
Each human resource management software has specific user functions that need explaining for faster adoption. For HRIS software in SaaS mode, you can support employees with regular updates.
2. Time and costs associated with traditional training
Typically, traditional training courses for HRIS software can span over 1 or 2 weeks, depending on the complexity and the range of functionalities the HRIS offers. Companies usually need to allocate a budget ranging from 450 euros to 800 euros per day, excluding VAT, to engage the services of an accredited organization that provides training on the selected HR software.
3. Difficulties related to user engagement
Challenges related to user engagement during HRIS training arise when employees need to incorporate course hours into their daily schedules while ensuring the activities and operations continue to run smoothly. Whether the training is conducted in person or full remote, it becomes difficult to keep all users actively engaged and productive in understanding the concepts.
The latter group of employees may be more focused on their involvement in ongoing projects with their work teams, leading to potential distractions during the training. Additionally, some employees might be unable to attend HRIS training due to professional commitments related to sensitive and profitable company files. These factors hinder the effective implementation of human resources management software across the organization.
🍋 The benefits of software adoption solutions like Lemon Learning
Software adoption solutions like Lemon Learning provide multiple advantages, including their ability to provide simple and effective user training on tools like HRIS. At Lemon Learning, we offer a digital adoption platform tailored to HR management tools. Over the years, we have consistently delivered an innovative and user-friendly solution to enhance software adoption.
A HRIS manager plays a vital role in curating engaging and easy-to-understand educational content, to create training modules for various information system software. These modules include comprehensive, step-by-step guides that walk users through complex processes within the human resources management software.
With Lemon Learning, these HRIS training modules can be seamlessly integrated into the software with just a few clicks. The platform enables easy updates to the training content whenever necessary. Users can access interactive guides in real-time directly from the interface of their human resources management solution, empowering them to learn and use the software more efficiently.
1. Autonomous and personalized learning
Step-by-step training guides empower users to independently explore new features. No longer must they rely on trainers or HRIS managers for somewhat complex tasks, nor spend time consulting extensive user resources. Lemon Learning allows for personalized training content based on an employee’s language, position, or responsibilities.
2. Immediate software adoption thanks to integrated guides
Lemon Learning makes HRIS software adoption easy with integrated training guides. These interactive guides are accessible anytime, anywhere, and presented in a dynamic format. The HRIS manager can enrich the content by incorporating videos, images, and GIFs.
The engaging and user-friendly format enables users to quickly grasp various HRIS functionalities after just a few tasks. As a result, employees become more interested in exploring other features of the software, even outside their working hours. The interactive training experience offered by Lemon Learning enhances employees’ learning curve and encourages them to utilize the HRIS software’s capabilities to the fullest.
3. Reduced training costs and time
Integrating training directly into the HRIS helps your company cut training time and costs. This eliminates the need for specialized external organizations, allowing you to focus on higher value tasks while ensuring employees master the HRIS software.
Though setting up HRIS training may be complex, it is essential for all employees, especially in the HR department. Training equips them with the skills to effectively use the valuable HRIS tools for the company’s benefit, and with Lemon Learning’s support, implementing HRIS software becomes straightforward.
With the support of Lemon Learning, implementing HRIS software within your company becomes a seamless process. This assistance ensures that your employees can easily adapt to and make the most of the HRIS, optimizing its benefits for the organization.